Podcast Guest Agreement

We're delighted that you've agreed to join us as a guest on Retail Disrupted!

This agreement sets out what you can expect from us, what we ask of you, and how we can use the recordings and content created during your appearance.

By agreeing to participate, you confirm that you understand and agree to the terms below.

Rights

• The Podcast Host shall be granted a worldwide, non-exclusive, royalty-free, non-transferrable license to use the Podcast Guest’s brand name, logos and imagery as provided by the Podcast Guest. Neither party shall acquire any interest in the other party’s intellectual property. 
  
• The Podcast Host will only use the Podcast Guest’s marks in the form and version in which they are supplied. Under no circumstances shall the Podcast Host alter, amend or edit the Podcast Guest’s marks, unless prior written permission is granted. 
  

Deliverables

The Podcast Host agrees to:

• Record, edit, and host the Podcast with reasonable care and skill; 
  
• Be responsible for any costs associated with the promotion and marketing of the Podcast;
  
• Retain sole discretion over whether, when and in what format an episode or any associated content is published.
  

The Podcast Guest agrees to:

• Complete the guest registration form and provide all marketing materials, including logos and images to the Podcast Host by email for use in the promotion of the Podcast; 
  
• Prepare adequately and dedicate sufficient time to live recording sessions. Where the podcast recording is to take place in person, the Podcast Guest shall attend at the agreed location; 
  
• Accept that the Podcast Host will retain responsibility for selecting and editing clips and excerpts for publication and promotion, taking into consideration the Podcast's content, audience and brand.
  

Sponsorship and Other Activities

• The Podcast Guest acknowledges and agrees that individual episodes of the Podcast, including the episode in which they participate, may be sponsored, supported or commercially partnered with third parties. 
  

Confidentiality

• The parties acknowledge that they will have access to Confidential Information. The Receiving Party will treat and keep all Confidential Information of the Disclosing Party secret and confidential and will not, unless with the Disclosing Party’s permission, directly or indirectly make a disclosure to any other persons than permitted under the terms of this Agreement. 
  

Copyright and Intellectual Property

• The Podcast Host shall retain the copyright in all audio and video footage created and any other content which the Podcast Host produces in the recording of the episode. The Podcast Guest waives any moral rights in such written works to which it may be entitled under Chapter IV of the Copyright Designs and Patents Act 1998, or any similar provisions of law, including (but without limitation) the right to be identified, the right of integrity and the right against false attribution.
  
• The Podcast Guest acknowledges and agrees to the Podcast Host recording the voice, image, likeness, name, biography and statements made by an employee or representative of the Podcast Guest in connection with the Recording.
  
• The Podcast Guest grants the Podcast Host a non-exclusive, worldwide, royalty-free licence to record, edit, reproduce, publish, distribute, communicate to the public and otherwise use the Recording, in whole or in part, in connection with the Podcast, including for episodes, excerpts, clips, transcripts, promotional materials and content distributed through websites, podcast platforms, social media, video platforms and other media channels.
  
• The Podcast Host is permitted to edit the Recording for length, format, clarity and promotional purposes, provided that the Podcast Host does not knowingly edit the Recording in a manner that materially misrepresents the Podcast Guest’s statements.
  
• The Podcast Host may use the Recording for promotional, marketing and commercial purposes, including in connection with sponsorships, advertising, partnerships and other commercial opportunities associated with the Podcast.
  

Data Protection

• The Podcast Host will collect and use the Podcast Guest's personal information for the purposes of arranging, recording, producing, publishing and promoting the Podcast.
  
• Personal information will be handled in accordance with applicable data protection legislation and the Podcast Host's Privacy Notice.
  
• The Podcast Host may share relevant information with third-party professionals and service providers involved in producing, hosting and distributing the Podcast.
  
• The Podcast Host may retain recordings and published episodes for archival, promotional and distribution purposes following the completion of the recording.
  

Subcontracting

• The Podcast Host may work with third-party professionals and service providers, including editors, production companies, marketing agencies and distribution platforms, to support the production, promotion and distribution of the Podcast.
  
• The Podcast Host will remain responsible for the services provided by those working on its behalf and will take appropriate steps to ensure that relevant confidentiality and data protection obligations are maintained.
  

Rescheduling and Cancellation

• Recording dates and times will be agreed between the Podcast Host and Podcast Guest in advance.
  
• Where the Podcast Guest needs to cancel or reschedule an in-person studio recording with less than five (5) days' notice, a rescheduling fee of £500 plus VAT (where applicable) may be charged to cover the costs and disruption associated with rearranging the studio recording.
  

Guest Permissions

• The Podcast Guest confirms that they have the necessary authority and permissions to participate in the Podcast and to provide any images, logos, recordings or other materials supplied to the Podcast Host.